ACTED Vacancy - Padang

VACANCY ANNOUNCEMENT

ACTED (Agency for Technical Co-operation and Development) is aninternational NGO founded in 1993 and headquartered in Paris. ACTED providesrelief to victims of conflict and natural disasters as well as localvulnerable populations. Its activities range from emergency relief tolong-term development projects. ACTED implements around 150 projects a yearin twenty countries in Africa, Central Asia, Europe, Latin America and theMiddle East. ACTED has been working in Indonesia since April 2005 assisting thoseaffected by the tsunami and Nias earthquake.

ACTED is now starting emergency projects in Padang for the earthquake-affected populations of PadangPariaman and Agam district.

ACTED is currently looking for qualified staff to fill a few position in Padang Pariaman, West Sumatra. This project will consist in the distributionof tool kits, and the organization of Cash For Work Activities for 800families for clearing and rehabilitating community infrastructures in 6 to10 villages.

1. “Project Manager for emergency economic assistance”

Responsibilities

The Project Manager responsibilities will include support to the expatriateprogram manager in:

· Project delivery, on time and according to the budget;

· Compliance with quality standards;

· Management and development of a national staff team;

· Project planning;

· Compliance with ACTED’s internal systems and regulations;

Qualifications

· Demonstrated project management skills and experience;

· Experience in Cash For Work is a plus

* Strong organizational skills

· Excellent communication and drafting skills;

* Field management experience;

* An understanding of finance and logistics procedures;

* An ability to work with local authorities and community leaders;

* Good command of English required

* Ability to operate Microsoft Word, Excel and Project Managementsoftware is a requirement

Functions and general objectives

- The Emergency Economic Assistance Project Manager is in charge ofa team of 6 technical supervisors, 3 community mobilisers and 2 Cash ForWork Cashiers.

-He/She will have to develop together with the ExpatriateProgram Manager the relevant schedules for the implementation of allactivities.

- He/she will ensure that ACTED’s relation with partners(communities, other NGOS, etc.) are good and regular during the completeduration of the program.

- He/she will ensure a continuous training to the team underhis/her responsibility on community mobilisation and Cash For Work follow up

- He/she will supervise the implementation of communitymobilisation activities: beneficiaries identification (for Cash for Workactivities, for prívate house clearing and emergency shelter construction,etc), public Works identification (irrigation Canals, public buildingclearing, emergency watsan, etc),

- He/She will supervise the implementation of the Cash For Workactivities:n Distribution of toolkitsn Organisation of workers groupsn Follow up of the infrastructure works

- He/she will have to anticipate the financial needs of his teamand prepare weekly and monthly cash request to be submitted to the ProgramManager.

- He/she will report to the Program Manager both weekly and monthlyabout the activities, achievements, problems and challenges of his team onthe field.

- He/she will draft out tools to ensure a regular monitoring andevaluation of all the activities.- He/she shall also be asked additional tasks by the Base Manager

Benefit Package:

* Salary starting from IDR 6.700.000,- according to experience and ACTED salary scale

2. “Technical Supervisor”

General Function

Under supervision of Program Manager, she/he responsible for all activityprogram in the field especially for the quality, ensuring daily workers areeffective, materials need are supplied, and maintaining good relationshipswith the worker and beneficiary, as per ACTED procedureSpecific Duties

1. To organize, coordinate and manage duty of daily workers

2. Work under supervision of Program Manager and support ProgramManager in technical designs for Project

3. Have capability to evaluate work performance

4. Give a good role modelfor field staff and other staff

5. Have a work loyality and consulting on decisions with ProgramManager

6. Have a good technical skill and always improve his/her computerliteracy, English and communication skill.

7. Can handle any technical problem in the field and feedback on theseto the Program Manager

8. Ensure good relations with the community and report any problems tothe Program Manager immediately.

9. Complete other jobs needed for program activity in consultationwith the department head.

Benefit Package:

* Salary starting from IDR 3.250.000,- according to experience andACTED salary scale

3. “AMEU Monitors”

Function

Under the supervision of the AME manager and the Head of AME, the monitoring officer shall carry out the following duties:

· Maintains and supervises the data collection procedures allowingthe AME Manager and Head of AME to prepare reports as required;

· Prepares and adheres to weekly and monthly work plans for fieldvisits and data entry;

· Ensures that project monitoring and evaluation tools are properlyused in the bases and sub-bases through capacity building, and cross andspot checks;

· Provides the M&E manager with weekly reports via e-mail accordingto the standard format, including both challenges encountered and possiblesolutions;

· Assists the M&E manager with translation during field visits;

· Performs other duties as requested and uses own judgment to suggestand advise on other duties as he / she sees fit.

· Carries out additional jobs requested by the AME Manager or Head ofAME

Benefit Package:

* Salary starting from IDR 2.800.000,- according to experience andACTED salary scale

4. “Community Mobilizer”

Responsibilities

* Socialise the communities to the project including, socialiasationmeetings and signature of MOUs

* Plan and conduct monthly community meetings with each village incoordination with the Program Manager

* Plan and organise Cash For Work trainings in all villages

* Support Cash For Work contract releases

* Liaise with Program Manager when problems arise with local communityand support ACTED in resolving the problems

* Plan and conduct socialisation to the community about ACTED’sproject.

* Conduct other duties as required by the Program Manager.

Benefit Package:

* Salary starting from IDR 2.350.000,- according to experience andACTED salary scale

5. “Cashier”

6. “CFW Cashier”

Function

1. General objectives :

- Respect and follow-up the ACTED’s financial procedures;

- Dealing with transfers and exchanges of money;

- Petty cash management

- Cash flow follow-up (PRATIC)

2. Key responsibilities :

Daily Base:

- ensure of having daily exchange rates of currency

- filling of voucher(s) & registration of voucher in cashbook

- make payments for all items and services which have been approvedby the Base Manager and the Finance Officer

- at the end of each day, the cashbook and the safe should bechecked and the balances match- whenever needed, change money for the cashbooks and register itin cashbook

- registration and exchange of voucher reference between capitaland base;

Monthly Base :

- the balance in the cashbook and in the safe should be checked andthe cash checking statement should be established and signed by the cashierand his base coordinator

- quality of vouchers should be checked by the Cashier at the endof each months

- cashbook and SAGA should be checked before closing the accountingmonth

- ensure the clearance of all advances for the staff, before payingthe salary

Benefit Package:

Salary starting from IDR 2.350.000,- according to experience and ACTEDsalary scale

7. “HR & Admin Officer”

Responsibilities:

Human Resources

* Announce vacant position for national vacant position,

* Select short list candidate by evaluate CV and doing preliminaryinterview with in supervision from HR & Administration Manager

* Fix appointment date, time and venue for final interview

* Welcome new staff and introduce to all ACTED Staff.

* Make training need analysis for staff

* Searching and select training foundation

* Assist all Department to prepare appraisal for National Staff

* Prepare Staff cost for ACTED-Indonesia under supervision of HR &Administration Manager

* Count all overtime, mission fee, allowances, Tax, Jamsostek and makesure all data accurate and as ACTED Procedure

* Prepare and monitor all staff grades, salaries and positions to bein accordance with ACTED Indonesia Salary Grade

* Prepare HR Financial Report with personal folder and given to checkby HR & Administration Manager, etc.Administration

* Follow up International Staff Visas, KITAS and Working Permit.

* In charge at day to day office Operations.

* In charge at day to day office and compound management

* Administrative task such as data entry, filling all reports,employee data base, etc both in hard copy files and soft copy

* Prepare and monitor resume of attendance sheet for national andexpatriate staff, prepare holiday report, follow up all the premises/landcontract, etc

* Prepare general correspondences, fax, reports and memos.

* Prepare and actualize all of standard ACTED Indonesia form depend onactivity, etc.

* Prepare filling system of all ACTED Indonesia AdministrationDepartment based on ACTED Standard Personal Folders

* Prepare that all staff, national and International have personalfolders with complete needed information, etc.

* Facilitate travel arrangement such as booking ticket & accommodationfor Expatriate and national Staff (book and issued ticket, hotel reservationetc)

Qualifications:

· Good command of English· Good command of Microsoft office Excel and Word

· Detail oriented, able to work under pressure and target oriented.

· 2 year of relevant work experience

· Good knowledge of Human Resources, Indonesian Labor Law andAdministration.

-Good interpersonal skills to liaise with other departments, Institutions andGovernment.

Benefit Package:

Salary starting from IDR 3.700.000,- according to experience and ACTEDsalary scale

8. “Logistic Assistant”

Functions

1. Provide an assistance to prepare planning for ACTED freight andpassenger transport.

- Plan the schedule (calendar) for all freight deliveries

- Ensure the security of the freight while in the transportation

- Management of an effective delivery system

- Accountable for compliance with delivery management procedures

- Organize ACTED staff travel arrangements

- Communicate and confirm travel arrangement between the ACTEDstaff and the carrier

- Ensure that safety and other related procedures are fullycomplied with

2. Provide an assistance to ensure the safety and effective use of allACTED’s assets and property in the mission.

- To ensure proper utilization, maintenance and follow up of theACTED’s fleet

- To control and manage the cost of the fleet (fuel, maintenanceand repairs)

3. Ensure information flow with other departments for effectiveservice delivery thus securing the successful conduction of delivery.

4. Accountable for overall compliance with the asset and property,fleet and fuel management and security guard documents and filing system.

5. Responsible for the maintenance and repairs of ACTED’s asset andproperties

6. Provide any support for the good functioning of ACTED Logisticsdepartment whenever requested by ACTED Management.

Benefit Package:

Salary starting from IDR 2.800.000,- according to experience and ACTEDsalary scale

9. “Stock Keeper”

Functions

- To ensure an effective stock management of the program assets andinventory. (Stock Card, Stock Inventory, Stock Request document, etc.)

- Accountable for overall compliance with the stock managementprocedures.

- Responsible for regular stock inspection and safety of the stockin the warehouse

- Provide any support for the good functioning of ACTED Logisticsdepartment whenever requested by ACTED Management.

Benefit Package:

Salary starting from IDR 2.350.000,- according to experience and ACTEDsalary scale

10. “Security Guard”

11. “Cleaner”

Generel condition :

* For 3 months contract with extension possibility.

* Local people preference

* JamsostekFor people from outside intervention area :

- Free Housing

- IDR 300.000,- for food allowance

- Transportation to the work site and back home respectively at thebeginning and the end of the contract

- Phone allowances notice after arrival.

GENERAL NOTE TO ALL APPLICANTS:

Interested candidates should submit a CV and cover letter clearly statingtheir relevant skills, experience, by e-mail to:munawar.zega@ acted.org> http://us.mc571.mail.yahoo.com/mc/compose?to=indonesia%40acted.org orTo address :

- Jl. Palembang No.11A Komplek Asratek Ulakarang, Padang - Simpang Pasar Pekan Ternak Desa Sungai Sarik Kampung Bedang, Kec VIIkoto kab. Padang Pariaman

Submission DEADLINE: 29 October 2009

ACTED wishes to inform applicants that only short-listed candidates will becontacted.

Reading Program Coordinator - Banda Aceh

The USAID-funded Decentralized Basic Education project is recruiting staff for its Banda Aceh office. The program works to improve quality of teaching and learning in Aceh's public and private primary schools, and develop Aceh's teacher training universities.

The position is based in Banda Aceh, and requires travel within the province. Strong knowledge of/experience in Aceh highly preferred.

Position: Reading Program Coordinator (RPC)

The Reading Program Coordinator (RPC) will be responsible for overseeing the implementation of the DBE 2 Classroom Reading Program in the province, in close coordination with the Jakarta-based Reading Program Manager and key technical staff in the provincial office. The RPC will implement a program of training and onsite teacher mentoring for Grade 1-3 teachers involved in DBE 2 reading activities. The RPC will provide technical support and guidance to DBE 2 field staff (Master Teacher Trainers) involved in reading program activities. The RPC will also work closely with DBE 2's grants and procurement teams, providing assistance related to the development and review of grants applications and reports and procurement of non-text book reading materials, ensuring the timely distribution of reading materials to DBE 2 schools. The RPC is based in the DBE 2 provincial office with regular travel to DBE 2 schools. The RPC will report to the Provincial Coordinator and coordinate closely with the Jakarta-based Reading Program Manager.

Job Qualifications
* Possess a university degree in a field related to education, reading instruction/ language acquisition or a relevant combination of professional and education experience.
* Minimum of five years of classroom teaching experience including a strong background in primary education (early primary strongly preferred)
* Direct experience in designing and implementing teacher training activities, ideally related to language instruction, reading and writing
* Willingness to travel

Skills

* Demonstrated knowledge of the principles of language acquisition, second language instruction, and the teaching of reading and writing in lower primary learners
* Knowledge and understanding of children's literature and ideally Indonesian folk literature
* Ability to transfer skills and knowledge to teachers and teacher support providers by using a variety of adult teaching strategies including problem solving, demonstration, and mentoring
* Demonstrated organizational and logistical abilities. Must be able to plan, organize, and use time effectively in a fast-paced environment
* Ability and desire to work effectively both as a team member and individually
* Self-motivated, ability to take initiative
* Excellent oral and written Bahasa Indonesia skills, English proficiency also preferred
* Computer literate, including Microsoft Word, Excel and PowerPoint

CVs should be submitted electronically to rrosanti@edc. org , no later than October 30, 2009. Please keep document size small. Copies of educational credentials do not need to be submitted by email. Only short listed candidates will be interviewed. The recruitment process regardless of race, ethnic, origin, gender, disability and religious beliefs.

ME Assistant - Banda Aceh

USAID - Decentralized Basic Education 2 (DBE 2): Teaching and Learning, adalah Program Desentralisasi Pendidikan Dasar yang bertugas untuk meningkatkan kualitas pendidikan melalui peningkatan kualitas pembelajaran. Kegiatan-kegiatan yang dilakukan oleh DBE 2 menitikberatkan pada pelatihan guru SD/MI, kemitraan dengan universitas, penerapan Teknologi Informasi dan Komunikasi (ICT), pengembangan perpustakaan sekolah, serta aliansi publik-swasta untuk memperkuat sistem pendidikan dasar di Indonesia..

Posisi
Monitoring & Evaluation Assistants, Banda Aceh, Aceh, Indonesia (empat orang)

Lingkup Tugas
M&E Assistants berada dibawah supervisi M&E Specialist di provinsi, dan bertanggung jawab dalam pengumpulan data di lapangan (sekolah-sekolah) dengan menggunakan instrument yang telah ditetapkan, melakukan verifikasi data, menginput data ke dalam program computer.

Persyaratan
* Pendidikan akhir di bidang pendidikan (Sarjana atau Diploma) dari Universitas Negeri/Swasta;
* Sudah pernah mengajar di tingkat sekolah dasar minimum 1 tahun;
* Memahami prinsip-prinsip Pembelajaran Aktif dan Manajemen Sekolah;
* Memiliki kemampuan untuk mengoperasikan komputer (Microsoft Office);
* Mempunyai waktu penuh mengumpulkan dan menginput data paling kurang 6 bulan terhitung sejak bulan Februari sampai bulan Juli 2009;
* Bersedia dan sanggup mengadakan perjalanan di dalam dan di luar propinsi;* Bersedia menandatangani kontrak;
* Berdomisili di kota Banda Aceh dan sekitarnya.

Bagi yang berminat dan memenuhi svarat diatas, silahkan mengirimkan aplikasi dan CV ke alamat email: rrosanti@edc.org, selambat-lambatnya tanggal 30 Oktober 2009.
Hanya aplikasi yang memenuhi persyaratan yang akan dipanggil untuk proses wawancara.

Kindergarten Coordinator - Aceh

Position Available, Banda Aceh

USAID's Decentralized Basic Education 2 (DBE 2) Program seeks to improve the quality of teaching and learning in Indonesia's public and private sector primary schools. DBE is based on successful aspects of existing efforts to improve educational quality and seeks to leverage these efforts by focusing more on teacher training and the learning environment. An intricate combination of teacher training, school-based management, classroom materials development, civic education and service learning, university partnerships and ICT strategies will be implemented to strengthen Indonesia's primary education system, ensuring that Indonesian youth have the knowledge necessary to compete in the global economy.

Position: Kindergarten Coordinator: Aceh Province

Position Description

The Provincial Kindergarten Coordinator will assist the Provincial Coordinator, Jakarta Kindergarten Program Coordinator and Senior Program Manager with the implementation of all DBE 2 kindergarten activities in Aceh province. The Provincial Kindergarten Coordinator will be responsible for maintaining the flow of communication and information between DBE 2 Jakarta, DBE 2 Aceh staff (including Master Teacher Trainers), kindergarten teachers and principals and other relevant education stakeholders. The Kindergarten Coordinator will assist with the roll-out of associated kindergarten teacher training workshops and oversee the monitoring of classroom-level kindergarten activities. The Provincial Kindergarten Coordinator will report to the Provincial Coordinator.

Required Job Qualifications

* Possess a university degree in education or equivalent combination of education and work experience
* Minimum of five years of relevant professional experience required including a strong background in primary education (kindergarten and/or early primary strongly preferred)
* At least four years kindergarten/ primary school teacher training experience preferred.
* Demonstrated ability to effectively coordinate communication between multiple parties and simultaneously organize multiple tasks.
Skills
? Knowledge of Indonesian kindergarten and/or early primary education standards and principles
? Demonstrated organizational and logistical abilities. Must be able to plan, organize, and use time effectively in a fast-paced environment
? Ability and desire to work effectively both as a team member and individually
? Self-motivated, ability to take initiative
? Spoken and written English skills preferred but not required
? Computer literate, including Microsoft Word, Excel and PowerPoint.

CVs should be submitted electronically to rrosanti@edc. org, no later than October 23, 2009. Please keep document size small. Copies of educational credentials do not need to be submitted by email. Copies of educational credentials do not need to be submitted by email. Only short listed candidates will be interviewed. The recruitment process regardless of race, ethnic, origin, gender, disability and religious beliefs.

***

Coordination Officer - Padang

BACKGROUND

Spanish Red Cross Padang Subdelegation was established after the Earthquake in September
2009 in order to assist Indonesian Red Cross for Padang Emergency Response.

Spanish Red Cross is looking for a person to be based
in Padang as Coordination Officer.
Contract Period: 6 months.
Salary: SRC standard.
Report to: Head of sub-delegation.

The SRC Coordination Officer serves as an assistant to the Head of Subdelegation assuming responsibility for a wide variety of coordination and administrative matters.

Summary:
Performing administrative and office support activities. Analyzing the general needs and
weaknesses of the SRC office in Padang and developing proposal in order to improve the general functioning of the office. Attending to institutional meetings, word processing, short translation, budgeting control, specify and manage relation within different actors in the movement of RCRC and other institutions.

Qualification & Experience
* University Degree
* 2years work experience in a similar position
* Experience of working for the Red Cross/Red Crescent is preferred or at least in INGO.
* Have a good capability in spoken and written English and computer skill
* High Management and Communication skill

Please submit your application letter addressing the above qualification and experience with your curriculum vitae latest on 25th October 2009 to:

Email: src.padang@gmail. com and put a copy to
ralonso@cruzroja. es

or
Spanish Red Cross Office
Jl. Damar I, No 15 A.
Padang Sumatera Barat