The U.S.-Indonesia Society (USINDO), Jakarta Office
Seeks: Educational Programs Officer (Bilateral Partnership)
Start Date: Soonest
Deadline of application: November 13, 2009
Duration: six months initially – subject to extension
Requirements:
- Knowledge of Indonesian education system, public and private
at university level. Knowledge of issues in Indonesian
educational reform and improvement, especially at university level.
- Knowledge of issues involved in sending more Indonesian students
for university and graduate study in the U.S., and receiving
American students and faculty
- Contacts with Indonesian education officials public and private,
or ability and credibility to forge such contacts. Contacts with
non-government sources familiar with education needs.
- University degree, preferably in education. Master's degree preferred.
Personal qualifications:
- fluent in English and Bahasa
- action-oriented, ability to get things done on time
- succinct writing and presentation skills
- ability to interact at high levels –e.g. university rectors –
on issues
- ability to interact with USINDO's partner organizations
at senior levels
- able to travel to the U.S. for short trips if needed
Salary: to be determined based on qualifications
Apply immediately or address inquiries to USINDO at aoakley@usindo. org; with cc to tricia@usindo. or.id and dmerrill@usindo. org. Applicants may be either Indonesians or American nationals resident in Indonesia.
DEADLINE OF APPLICATION November 13, 2009. Applications after November 13, 2009 will not be considered.
***
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Monday, November 9, 2009
Project assistant - Banda Aceh
Urgently Required
PA to Team Leader
GHD is an international professional services company. Our people deliver innovative solutions by combining technical skill and experience with an understanding of our clients' objectives and aspirations.
We employ over 6,500 people in a network of more than 100 offices throughout Australia, New Zealand, Asia, the Middle East, the Americas and Europe. We serve clients in the global market sectors of Infrastructure, Mining & Industry, Defense, Property & Buildings and the Environment. Central to our clients' prosperity and GHD's success are forward-thinking engineers, architects, planners, scientists, drafters, project managers, economists, and supporting staff.
GHD services commissioned for the Indonesia Infrastructure Reconstructions Enabling Program (IREP) – Infrastructure Program Management (IPM) for the Agency for Reconstruction and Rehabilitation for Aceh and Nias (BRR). GHD is currently seeking PA to Team Leader to be based in Banda Aceh:
For more information please visit www.ghd.com. au
Secretarial Support:
• Word processing for Team Leader and other team
• Document production including draft tender/contract documents, Excel spreadsheets, and PowerPoint
Administrative Support:
• Management and filing of correspondence
• Managing the safe storage of confidential material
• Diary management for Team Leader
• Organisation of Team Leader and Group initiated functions
• Assist with travel and accommodation for Team Leader and other team
• Assist with catering for in house functions for Team Leader and other team
Supervision of Executive Support Staff (where applicable)
• Providing leadership to Administration Assistant in the Admin Group
• Coordinating work loads of Administration Assistant
• Mentoring and training
Other
• May be required to also provide PA support to Office Manager, or secretarial support to other division
Qualifications:
Diploma in Administrative Management, Advanced Certificate in Office Administration or equivalent, and/or extensive demonstrated relevant experience in the role of Executive Assistant
PERSONAL COMPETENCIES:
• Highly developed communication skills - both oral and written
• Ability to influence and coach others
• Open sharing of information and knowledge
• Strong people relationship skills
• Sound judgement and decisiveness
• Diplomacy and discretion when dealing with confidential matters
• Leadership skills
• Negotiating skills
• Understanding and adherence to GHD's values, Codes of Conduct and Policies
• Time management skills
• Ability to operate with minimal direction
• Competency in relevant keyboard and IT skills
Please submit CV and cover letter (in English) to: aswita.irep@ gmail.com by close of business day of November 12, 2009. Please put in the CV your current or last salary/benefits amount and expected salary/benefits
for this position.
GHD URGENTLY needs to fill in this vacancy.
***
PA to Team Leader
GHD is an international professional services company. Our people deliver innovative solutions by combining technical skill and experience with an understanding of our clients' objectives and aspirations.
We employ over 6,500 people in a network of more than 100 offices throughout Australia, New Zealand, Asia, the Middle East, the Americas and Europe. We serve clients in the global market sectors of Infrastructure, Mining & Industry, Defense, Property & Buildings and the Environment. Central to our clients' prosperity and GHD's success are forward-thinking engineers, architects, planners, scientists, drafters, project managers, economists, and supporting staff.
GHD services commissioned for the Indonesia Infrastructure Reconstructions Enabling Program (IREP) – Infrastructure Program Management (IPM) for the Agency for Reconstruction and Rehabilitation for Aceh and Nias (BRR). GHD is currently seeking PA to Team Leader to be based in Banda Aceh:
For more information please visit www.ghd.com. au
Secretarial Support:
• Word processing for Team Leader and other team
• Document production including draft tender/contract documents, Excel spreadsheets, and PowerPoint
Administrative Support:
• Management and filing of correspondence
• Managing the safe storage of confidential material
• Diary management for Team Leader
• Organisation of Team Leader and Group initiated functions
• Assist with travel and accommodation for Team Leader and other team
• Assist with catering for in house functions for Team Leader and other team
Supervision of Executive Support Staff (where applicable)
• Providing leadership to Administration Assistant in the Admin Group
• Coordinating work loads of Administration Assistant
• Mentoring and training
Other
• May be required to also provide PA support to Office Manager, or secretarial support to other division
Qualifications:
Diploma in Administrative Management, Advanced Certificate in Office Administration or equivalent, and/or extensive demonstrated relevant experience in the role of Executive Assistant
PERSONAL COMPETENCIES:
• Highly developed communication skills - both oral and written
• Ability to influence and coach others
• Open sharing of information and knowledge
• Strong people relationship skills
• Sound judgement and decisiveness
• Diplomacy and discretion when dealing with confidential matters
• Leadership skills
• Negotiating skills
• Understanding and adherence to GHD's values, Codes of Conduct and Policies
• Time management skills
• Ability to operate with minimal direction
• Competency in relevant keyboard and IT skills
Please submit CV and cover letter (in English) to: aswita.irep@ gmail.com by close of business day of November 12, 2009. Please put in the CV your current or last salary/benefits amount and expected salary/benefits
for this position.
GHD URGENTLY needs to fill in this vacancy.
***
enior Project Assistant - Jakarta
International Organization for Migration (IOM) Jakarta is looking for
Senior Project Assistant according to the terms of reference below.
Interested candidates are invited to submit their applications to
hrjakarta@iom. int not later than 22 November
2009 indicating the reference code below as subject. All candidates are
requested to specify their availability date in the application form.
Please note that only short-listed candidates will be contacted.
Reference No : SVN/ID10/2009/ 082
Position Title : Senior Project Assistant
Duty Station : Jakarta
Classification : Employee, G7
General Functions:
Under the guidance and supervision of the Programme Manager, Labour
Migration Unit and the overall supervision of the Chief of Mission
(COM), the incumbent will provide technical support to contribute to the
enhanced capacity of labour migration management in Indonesia and
enhanced protection for Indonesian labour migrants. In particular,
he/she will:
1. Assist in the continued implementation of the PRM-funded
project, "Promoting Effective Management of Labour Migration in
Indonesia." The incumbent's duties include but are not limited
to the following:
· Coordinate and develop training seminars for Indonesian
Labour Attachés and Consular Staff at various Embassies in receiving
countries, Recruitment Agencies, community-based organizations (CBOs)
and community leaders.
· Conduct focus group discussions and workshops with community
leaders, CBOs, recruitment agencies and local government.
· Develop a new curriculum and training materials for
migrants' pre-departure training, in coordination with the National
Agency for the Placement and Protection of Migrant Workers (BNP2TKI),
Ministry of Foreign Affairs, Ministry of Manpower and Transmigration,
NGOs and civil society organizations.
· Act as a trainer for training workshops with recruitment
agencies and selected partner agencies from key destination countries.
· Produce and disseminate information brochures to migrants
and potential migrants on migrants' rights and obligations and
assistance that can be sought when abroad.
· Conduct a focus group session to identify challenges related
to labour migration, with stakeholders from the Ministry of Foreign
Affairs, Ministry of Labour, Department of Immigration, the Police,
human rights organizations, and migrant community representatives.
· Conduct a workshop on labour migration related topics for
Labour Attachés and Consular staff from key destination countries.
· Develop a country-specific curriculum and training materials
for training of Labour Attachés and Consular Staff.
2. Liaise and coordinate with all relevant government agencies to
ensure that effective working relationship and information sharing
channels with IOM are maintained.
3. Undertake monitoring of ongoing activities, review project
performance and recommend appropriate interventions and strategies to
improve project implementation.
4. Provide technical assistance to other IOM projects as required.
5. Assist in matters of fundraising and donor relations.
6. Undertake duty travels as required by the Programme Manager.
7. Prepare and submit to Programme Manager reports of project
developments, as required.
8. Represent IOM in coordination meetings with relevant
organizations and government agencies and ensure that the minutes of
meetings are prepared in a timely manner, when requested by the
Programme Manager.
9. Draft correspondence letters, briefing notes, as requested.
10. Perform other duties as may be assigned.
Desirable Qualifications:
University Degree in development work, program management, or law, or
alternatively, combined experience and training in any of these fields.
Five years of progressive experience working with project/program
activities. Experience working in a foreign funded project,
particularly one involving labour migration and migrant exploitation, is
a distinct advantage
Strong experience working with Ministries and Governmental institutions
and senior representatives in charge of labour migration policy and
implementation would be a distinct advantage as well as previous
experience working in an international organization.
Excellent writing and analysis skills; Good interpersonal and
communications skills. Proven ability to work with minimum supervision
and work effectively in a team. Personal commitment, efficiency and
drive for results. Proficient in computer
Fluent in English and Bahasa Indonesia.
For more detail info about us, please visit our website : www.iom.or.id
****
Senior Project Assistant according to the terms of reference below.
Interested candidates are invited to submit their applications to
hrjakarta@iom. int not later than 22 November
2009 indicating the reference code below as subject. All candidates are
requested to specify their availability date in the application form.
Please note that only short-listed candidates will be contacted.
Reference No : SVN/ID10/2009/ 082
Position Title : Senior Project Assistant
Duty Station : Jakarta
Classification : Employee, G7
General Functions:
Under the guidance and supervision of the Programme Manager, Labour
Migration Unit and the overall supervision of the Chief of Mission
(COM), the incumbent will provide technical support to contribute to the
enhanced capacity of labour migration management in Indonesia and
enhanced protection for Indonesian labour migrants. In particular,
he/she will:
1. Assist in the continued implementation of the PRM-funded
project, "Promoting Effective Management of Labour Migration in
Indonesia." The incumbent's duties include but are not limited
to the following:
· Coordinate and develop training seminars for Indonesian
Labour Attachés and Consular Staff at various Embassies in receiving
countries, Recruitment Agencies, community-based organizations (CBOs)
and community leaders.
· Conduct focus group discussions and workshops with community
leaders, CBOs, recruitment agencies and local government.
· Develop a new curriculum and training materials for
migrants' pre-departure training, in coordination with the National
Agency for the Placement and Protection of Migrant Workers (BNP2TKI),
Ministry of Foreign Affairs, Ministry of Manpower and Transmigration,
NGOs and civil society organizations.
· Act as a trainer for training workshops with recruitment
agencies and selected partner agencies from key destination countries.
· Produce and disseminate information brochures to migrants
and potential migrants on migrants' rights and obligations and
assistance that can be sought when abroad.
· Conduct a focus group session to identify challenges related
to labour migration, with stakeholders from the Ministry of Foreign
Affairs, Ministry of Labour, Department of Immigration, the Police,
human rights organizations, and migrant community representatives.
· Conduct a workshop on labour migration related topics for
Labour Attachés and Consular staff from key destination countries.
· Develop a country-specific curriculum and training materials
for training of Labour Attachés and Consular Staff.
2. Liaise and coordinate with all relevant government agencies to
ensure that effective working relationship and information sharing
channels with IOM are maintained.
3. Undertake monitoring of ongoing activities, review project
performance and recommend appropriate interventions and strategies to
improve project implementation.
4. Provide technical assistance to other IOM projects as required.
5. Assist in matters of fundraising and donor relations.
6. Undertake duty travels as required by the Programme Manager.
7. Prepare and submit to Programme Manager reports of project
developments, as required.
8. Represent IOM in coordination meetings with relevant
organizations and government agencies and ensure that the minutes of
meetings are prepared in a timely manner, when requested by the
Programme Manager.
9. Draft correspondence letters, briefing notes, as requested.
10. Perform other duties as may be assigned.
Desirable Qualifications:
University Degree in development work, program management, or law, or
alternatively, combined experience and training in any of these fields.
Five years of progressive experience working with project/program
activities. Experience working in a foreign funded project,
particularly one involving labour migration and migrant exploitation, is
a distinct advantage
Strong experience working with Ministries and Governmental institutions
and senior representatives in charge of labour migration policy and
implementation would be a distinct advantage as well as previous
experience working in an international organization.
Excellent writing and analysis skills; Good interpersonal and
communications skills. Proven ability to work with minimum supervision
and work effectively in a team. Personal commitment, efficiency and
drive for results. Proficient in computer
Fluent in English and Bahasa Indonesia.
For more detail info about us, please visit our website : www.iom.or.id
****
HR Admin - Jayapura
CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and micro-credit.
CARE Indonesia in Jayapura is currently recruiting the following position for its project:
JOB TITLE : HR ADMIN
DEPARTMENT/PROJECT : KOTA - JAYAPURA
REPORTS TO : PROJECT MANAGER
JOB SUMMARY:
The HR Admin Officer is to provide secretarial and administration services to all KOTA project staff in Jayapura, Papua.
RINGKASAN PEKERJAAN :
Posisi HR Admin Officer akan bertugas untuk memberikan dukungan kepada program KOTA di Jayapura, Papua, dalam bidang program, pengadaan barang, kepegawaian, keuangan dan administrasi.
RESPONSIBILITIES AND TASKS:
Program
· Assist Project Manager to prepare a letter, Project data, and Monthly report.
Program
· Membantu Manajer Proyek dalam hal menyiapkan surat keluar, data-data proyek dan laporan bulanan proyek.
Procurement
· Assist Project Manager to process the office supply procurement.
· Control and monitor the office supply use and availability for regular needs of project staff.
· Contact Equipment vendors to purchase, services and repair office equipment.
· Prepare contract for services and repair office equipment, rent Office, car, etc.
· Maintain and monitoring organization’s assets, including vehicles/motorcycle s.
· Monitoring log and fuel consumption analysis properly by establishing vehicles/motorcycle s files.
· Processing the procurement request for project and ensure the process comply with CARE Indonesia Procurement Manual.
· Manage regional asset list for below and above US$ 200 and under US$ 200.
· Submit monthly asset report to Regional office Manager & Administration Manager in 1st week of each month.
· Files/documents important and confidential paperwork such as document transactions for data base, for local list vendor/supplier and records all vendors/suppliers profiles.
· Updates and submits Procurement Status Report (PSR) to the Jakarta Procurement Officer.
· Establish and maintain regional “Approved Vendor List”.
· Provide training and support to local partners on CARE procurement & administrative.
· Assist in maintenance inventory in Project and prepare monthly FFE Report.
Pengadaan Barang.
· Membatu Manajer Proyek dalam hal pengadaan barang-barang kebutuhan kantor.
· Mengontrol dan memonitor penggunaan dan ketersediaan barang-barang kebutuhan kantor untuk memenuhi kebutuhan staf proyek.
· Menghubungi pihak ketiga (vendor/supplier) untuk keperluan pengadaan barang, jasa dan perbaikan peralatan kantor
· Menyiapkan kontrak untuk pengadaan jasa dan perbaikan peralatan kantor, sewa kantor, sewa mobil dan lainnya.
· Merawat dan memonitor aset organisasi termasuk kendaraan/motor.
· Memproses permintaan pengadaan barang proyek dan memastikan kesesuaiannya dengan pedoman pengadaan barang CARE Indonesia.
· Mengelola daftar aset organisasi dan mengirimkannya secara regular ke Manajer Administrasi di kantor pusat pada minggu pertama setiap bulannya.
· Menyimpan dokumen penting dan rahasia seperti dokumen data dasar dan dokumen pihak ketiga (vendor/supplier) .
· Memuktahirkan dan mengirimkan laporan status pengadaan barang (Procurement Status Report – PSR) ke Procurement Specialist di kantor pusat setiap bulannya.
· Membuat dan memuktahirkan daftar pihak ketiga yang bekerja sama dengan CARE (Approved Vendor List).
· Menyediakan pelatihan dan dukungan untuk partner local mengenai Petunjuk dan Administrasi CARE.
· Membantu dalam pemeliharaan inventory Proyek dan mempersiapkan laporan bulanan FFE.
Human Resources
· Preparing staff attendance, medical reimbursement, leaves report, and preparing payroll calculation.
· Coordinate with HR Head Quarter if there is personnel requisition for project purpose and other HR duties.
Kepegawaian
· Menyiapkan daftar hadir staf, pembayaran tunjangan kesehatan, laporan cuti dan perhitungan gaji.
· Berkoordinasi dengan kepegawaian kantor pusat bila ada permintaan perekrutan staf dan hal kepegawaian lainnya.
Finance
· Assist Project Manager to collect Travel Expense Report project staff.
· Prepare breakdown monthly invoices for official phone, electricity.
· Prepare ROP and breakdown of invoices for office utilities, courier and others.
· Manage petty cash.
Keuangan
· Membantu Manajer Proyek untuk mengumpulkan pertanggung- jawaban keuangan staf proyek.
· Menyiapkan laporan tagihan telepon.
· Menyiapkan dokumen pengajuan pembayaran (Request of Payment – ROP) dan tagihan lainnya untuk keperluan kantor.
· Mengelola kas kecil (petty cash).
Administration
· Screen of incoming telephone calls and the packing of out going telephone calls.
· Receive and direct visitors.
· Process incoming, correspondence by opening mail, recording in log book, photocopying, circulating and filing.
· Open mail each morning and send mail/e-mail as requested.
· Assist in maintenance of active and inactive general file to ensure that all correspondences and documents are filed properly.
· Arrange/book flight for staff for official travel purpose.
· Arrange/prepare documents to be shipping to Head Quarter, other Field Offices or Overseas if necessary
Administrasi
· Menerima telepon masuk dan menyambungkan telepon keluar.
· Menerima dan mengarahkan tamu.
· Memproses korespondensi surat masuk dan keluar, menyimpannya dan menyebarkannya sesuai dengan tujuan surat.
· Menerima dan mengirim email sesuai kebutuhan dan permintaan.
· Membantu dalam merawat dokumen aktif dan tidak aktif untuk memastikan bahwa semua korespondensi dan dokumen tersimpan dengan baik.
· Mengatur dan memesan tiket penerbangan untuk staf untuk keperluan perjalanan dinas.
· Mengatur dan menyiapkan dokumen yang akan dikirimkan ke kantor pusat, kantor wilayah lainnya atau keluar negeri (jika diperlukan).
Other
· Assist Supervisor as requested
Lainnya
· Mengerjakan tugas lain yang diminta secara khusus oleh atasan.
CONTACTS/KEY RELATIONSHIPS:
This section may include both internal and external relationships.
Key Relationship Position Relationship
Internal Project Manager Supervisor
PO,Watsan Specialist,FO Colleagues
External Vendors,Visitors
QUALIFICATIONS:
· Minimum Bachelors Degree in Administration or Management.
· Minimum 2 years experience in administration or procurement area.
· Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision.
· Ability to communicate in English is preferable, excellent in Bahasa.
· Ability to operate standard computer programs (Window, Excel, Outlook & Internet, PowerPoint).
· Ability to build and work in teams.
· Able to handle petty cash.
· Trustworthiness, integrity, good analytical thinking and attention to detail.
· Ability to work under pressure andtight deadlines.
· Ability to work in a team and a Customer satisfaction oriented.
KUALIFIKASI:
• Pendidikan minimal DIII Administrasi atau Manajemen.
• Pengalaman minimum 2 tahun di bidang administrasi atau pengadaan.
• Menunjukkan kemampuan untuk mempromosikan dan memulai proses kerja dan menyelesaikan tugas yang diberikan dengan pengawasan yang minimal.
• Kemampuan untuk berkomunikasi dalam bahasa Inggris lebih baik, baik dalam Bahasa.
• Kemampuan untuk mengoperasikan program standar komputer (Window, Excel, Outlook & Internet, PowerPoint).
• Kemampuan untuk membangun dan bekerja dalam tim.
• Mampu untuk menangani kas kecil.
• Dapat dipercaya, integritas, berpikir analitis yang baik dan perhatian terhadap detail.
• Kemampuan untuk bekerja di bawah tekanan dan tenggang waktu yang ketat.
• Kemampuan untuk bekerja dalam tim dan berorientasi pada kepuasan pelanggan.
WORKING CONDITIONS: Jayapura 100%; Travel 0%
TERMS OF OFFER:
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before 13 November 2009 to CARE International Indonesia:
Romatio_Wulandari@ careind.or. id
"Only qualified applicants will be shortlisted"
CARE Indonesia in Jayapura is currently recruiting the following position for its project:
JOB TITLE : HR ADMIN
DEPARTMENT/PROJECT : KOTA - JAYAPURA
REPORTS TO : PROJECT MANAGER
JOB SUMMARY:
The HR Admin Officer is to provide secretarial and administration services to all KOTA project staff in Jayapura, Papua.
RINGKASAN PEKERJAAN :
Posisi HR Admin Officer akan bertugas untuk memberikan dukungan kepada program KOTA di Jayapura, Papua, dalam bidang program, pengadaan barang, kepegawaian, keuangan dan administrasi.
RESPONSIBILITIES AND TASKS:
Program
· Assist Project Manager to prepare a letter, Project data, and Monthly report.
Program
· Membantu Manajer Proyek dalam hal menyiapkan surat keluar, data-data proyek dan laporan bulanan proyek.
Procurement
· Assist Project Manager to process the office supply procurement.
· Control and monitor the office supply use and availability for regular needs of project staff.
· Contact Equipment vendors to purchase, services and repair office equipment.
· Prepare contract for services and repair office equipment, rent Office, car, etc.
· Maintain and monitoring organization’s assets, including vehicles/motorcycle s.
· Monitoring log and fuel consumption analysis properly by establishing vehicles/motorcycle s files.
· Processing the procurement request for project and ensure the process comply with CARE Indonesia Procurement Manual.
· Manage regional asset list for below and above US$ 200 and under US$ 200.
· Submit monthly asset report to Regional office Manager & Administration Manager in 1st week of each month.
· Files/documents important and confidential paperwork such as document transactions for data base, for local list vendor/supplier and records all vendors/suppliers profiles.
· Updates and submits Procurement Status Report (PSR) to the Jakarta Procurement Officer.
· Establish and maintain regional “Approved Vendor List”.
· Provide training and support to local partners on CARE procurement & administrative.
· Assist in maintenance inventory in Project and prepare monthly FFE Report.
Pengadaan Barang.
· Membatu Manajer Proyek dalam hal pengadaan barang-barang kebutuhan kantor.
· Mengontrol dan memonitor penggunaan dan ketersediaan barang-barang kebutuhan kantor untuk memenuhi kebutuhan staf proyek.
· Menghubungi pihak ketiga (vendor/supplier) untuk keperluan pengadaan barang, jasa dan perbaikan peralatan kantor
· Menyiapkan kontrak untuk pengadaan jasa dan perbaikan peralatan kantor, sewa kantor, sewa mobil dan lainnya.
· Merawat dan memonitor aset organisasi termasuk kendaraan/motor.
· Memproses permintaan pengadaan barang proyek dan memastikan kesesuaiannya dengan pedoman pengadaan barang CARE Indonesia.
· Mengelola daftar aset organisasi dan mengirimkannya secara regular ke Manajer Administrasi di kantor pusat pada minggu pertama setiap bulannya.
· Menyimpan dokumen penting dan rahasia seperti dokumen data dasar dan dokumen pihak ketiga (vendor/supplier) .
· Memuktahirkan dan mengirimkan laporan status pengadaan barang (Procurement Status Report – PSR) ke Procurement Specialist di kantor pusat setiap bulannya.
· Membuat dan memuktahirkan daftar pihak ketiga yang bekerja sama dengan CARE (Approved Vendor List).
· Menyediakan pelatihan dan dukungan untuk partner local mengenai Petunjuk dan Administrasi CARE.
· Membantu dalam pemeliharaan inventory Proyek dan mempersiapkan laporan bulanan FFE.
Human Resources
· Preparing staff attendance, medical reimbursement, leaves report, and preparing payroll calculation.
· Coordinate with HR Head Quarter if there is personnel requisition for project purpose and other HR duties.
Kepegawaian
· Menyiapkan daftar hadir staf, pembayaran tunjangan kesehatan, laporan cuti dan perhitungan gaji.
· Berkoordinasi dengan kepegawaian kantor pusat bila ada permintaan perekrutan staf dan hal kepegawaian lainnya.
Finance
· Assist Project Manager to collect Travel Expense Report project staff.
· Prepare breakdown monthly invoices for official phone, electricity.
· Prepare ROP and breakdown of invoices for office utilities, courier and others.
· Manage petty cash.
Keuangan
· Membantu Manajer Proyek untuk mengumpulkan pertanggung- jawaban keuangan staf proyek.
· Menyiapkan laporan tagihan telepon.
· Menyiapkan dokumen pengajuan pembayaran (Request of Payment – ROP) dan tagihan lainnya untuk keperluan kantor.
· Mengelola kas kecil (petty cash).
Administration
· Screen of incoming telephone calls and the packing of out going telephone calls.
· Receive and direct visitors.
· Process incoming, correspondence by opening mail, recording in log book, photocopying, circulating and filing.
· Open mail each morning and send mail/e-mail as requested.
· Assist in maintenance of active and inactive general file to ensure that all correspondences and documents are filed properly.
· Arrange/book flight for staff for official travel purpose.
· Arrange/prepare documents to be shipping to Head Quarter, other Field Offices or Overseas if necessary
Administrasi
· Menerima telepon masuk dan menyambungkan telepon keluar.
· Menerima dan mengarahkan tamu.
· Memproses korespondensi surat masuk dan keluar, menyimpannya dan menyebarkannya sesuai dengan tujuan surat.
· Menerima dan mengirim email sesuai kebutuhan dan permintaan.
· Membantu dalam merawat dokumen aktif dan tidak aktif untuk memastikan bahwa semua korespondensi dan dokumen tersimpan dengan baik.
· Mengatur dan memesan tiket penerbangan untuk staf untuk keperluan perjalanan dinas.
· Mengatur dan menyiapkan dokumen yang akan dikirimkan ke kantor pusat, kantor wilayah lainnya atau keluar negeri (jika diperlukan).
Other
· Assist Supervisor as requested
Lainnya
· Mengerjakan tugas lain yang diminta secara khusus oleh atasan.
CONTACTS/KEY RELATIONSHIPS:
This section may include both internal and external relationships.
Key Relationship Position Relationship
Internal Project Manager Supervisor
PO,Watsan Specialist,FO Colleagues
External Vendors,Visitors
QUALIFICATIONS:
· Minimum Bachelors Degree in Administration or Management.
· Minimum 2 years experience in administration or procurement area.
· Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision.
· Ability to communicate in English is preferable, excellent in Bahasa.
· Ability to operate standard computer programs (Window, Excel, Outlook & Internet, PowerPoint).
· Ability to build and work in teams.
· Able to handle petty cash.
· Trustworthiness, integrity, good analytical thinking and attention to detail.
· Ability to work under pressure andtight deadlines.
· Ability to work in a team and a Customer satisfaction oriented.
KUALIFIKASI:
• Pendidikan minimal DIII Administrasi atau Manajemen.
• Pengalaman minimum 2 tahun di bidang administrasi atau pengadaan.
• Menunjukkan kemampuan untuk mempromosikan dan memulai proses kerja dan menyelesaikan tugas yang diberikan dengan pengawasan yang minimal.
• Kemampuan untuk berkomunikasi dalam bahasa Inggris lebih baik, baik dalam Bahasa.
• Kemampuan untuk mengoperasikan program standar komputer (Window, Excel, Outlook & Internet, PowerPoint).
• Kemampuan untuk membangun dan bekerja dalam tim.
• Mampu untuk menangani kas kecil.
• Dapat dipercaya, integritas, berpikir analitis yang baik dan perhatian terhadap detail.
• Kemampuan untuk bekerja di bawah tekanan dan tenggang waktu yang ketat.
• Kemampuan untuk bekerja dalam tim dan berorientasi pada kepuasan pelanggan.
WORKING CONDITIONS: Jayapura 100%; Travel 0%
TERMS OF OFFER:
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before 13 November 2009 to CARE International Indonesia:
Romatio_Wulandari@ careind.or. id
"Only qualified applicants will be shortlisted"
Liason Officer - Padang
Handicap International is an international organisation specialised in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside people with disabilities, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant.
For its project in west Sumatra earthquake affected area, Handicap International is recruiting:
Liaison Officer
Under the direct supervision of the Head of Mission, the Liaison Officer is responsible and accountable for facilitating and handling Handicap International Padang liaison activities with various Government officials and local authorities as well as performs strategic support to the Mission in order to contribute to the functioning of HI Padang. The successful candidate will be responsible for maintaining contact with relevant senior Government officials, advocate toward other relevant actors for an appropriate and quality inclusion of Handicap International mandate in relief activities (vulnerability & disability issues) and advising the Head of Mission on political and strategic priorities and policies. In particular, he/she will:
1. Be responsible for maintaining and expanding liaison with senior Indonesian governmental authorities in Padang, especially the one relevant to Handicap International' s mandate and operation.
2. Support Handicap International program in ensuring a proper inclusion of specific concerns about vulnerable persons and particularly persons with disability, older persons and persons with serious medical conditions in the on going relief activities
3. Be responsible for consulting with the local authorities and keeping them informed about Handicap International Padang activities and programmes.
4. Advice the Head of Mission on political matters and relevant discussions within the Government affecting the Mission's activities.
5. Be the focal point for providing technical advice to the Mission and provide in-depth analyzes on matters relating to legal issues including but not limited to national laws, decrees, regulations, and other legislations related to the activities of Handicap International in Padang.
6. Be responsible for conducting research on legal matters and formulate or advise on necessary actions in relation to Indonesian laws and regulations affecting the Mission.
7. Be responsible for managing and obtaining appropriate permits for all international staff and ensure that procedures conform with the relevant national laws and regulations. Identify potential shortcomings in the related HR and administrative internal procedures and recommend to the Head of mission improvements where appropriate.
8. Support the Head of Mission in the administration of the Mission and be responsible for all protocol matters.
9. Perform such other duties as may be assigned by the Head of Mission.
Desirable qualifications:
University degree, preferably in political, social science, law or a related subject. Minimum of two years experience in liaison with government officials and other stakeholders as well as administration.
Prior knowledge and experience about disability issues would be a plus.
Ability to prepare clear and concise reports. Ability to supervise staff and coordinate administrative activities. A high degree of computer literacy is required; good knowledge of MS office is essential.
Excellent communication skills. Personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative thinking. Ability to lead and coach individuals and to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
Languages: Thorough command of English and Bahasa Indonesia.
Interested candidates may please send their resume and cover letter before the 13th of November
Please address all applications to:
Administrator Handicap-Internatio nal Padang
Email: hial.adm.padang@ gmail.com
Handicap International is an equal opportunity employer and
particularly welcomes applications from persons with disabilities
***
For its project in west Sumatra earthquake affected area, Handicap International is recruiting:
Liaison Officer
Under the direct supervision of the Head of Mission, the Liaison Officer is responsible and accountable for facilitating and handling Handicap International Padang liaison activities with various Government officials and local authorities as well as performs strategic support to the Mission in order to contribute to the functioning of HI Padang. The successful candidate will be responsible for maintaining contact with relevant senior Government officials, advocate toward other relevant actors for an appropriate and quality inclusion of Handicap International mandate in relief activities (vulnerability & disability issues) and advising the Head of Mission on political and strategic priorities and policies. In particular, he/she will:
1. Be responsible for maintaining and expanding liaison with senior Indonesian governmental authorities in Padang, especially the one relevant to Handicap International' s mandate and operation.
2. Support Handicap International program in ensuring a proper inclusion of specific concerns about vulnerable persons and particularly persons with disability, older persons and persons with serious medical conditions in the on going relief activities
3. Be responsible for consulting with the local authorities and keeping them informed about Handicap International Padang activities and programmes.
4. Advice the Head of Mission on political matters and relevant discussions within the Government affecting the Mission's activities.
5. Be the focal point for providing technical advice to the Mission and provide in-depth analyzes on matters relating to legal issues including but not limited to national laws, decrees, regulations, and other legislations related to the activities of Handicap International in Padang.
6. Be responsible for conducting research on legal matters and formulate or advise on necessary actions in relation to Indonesian laws and regulations affecting the Mission.
7. Be responsible for managing and obtaining appropriate permits for all international staff and ensure that procedures conform with the relevant national laws and regulations. Identify potential shortcomings in the related HR and administrative internal procedures and recommend to the Head of mission improvements where appropriate.
8. Support the Head of Mission in the administration of the Mission and be responsible for all protocol matters.
9. Perform such other duties as may be assigned by the Head of Mission.
Desirable qualifications:
University degree, preferably in political, social science, law or a related subject. Minimum of two years experience in liaison with government officials and other stakeholders as well as administration.
Prior knowledge and experience about disability issues would be a plus.
Ability to prepare clear and concise reports. Ability to supervise staff and coordinate administrative activities. A high degree of computer literacy is required; good knowledge of MS office is essential.
Excellent communication skills. Personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative thinking. Ability to lead and coach individuals and to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
Languages: Thorough command of English and Bahasa Indonesia.
Interested candidates may please send their resume and cover letter before the 13th of November
Please address all applications to:
Administrator Handicap-Internatio nal Padang
Email: hial.adm.padang@ gmail.com
Handicap International is an equal opportunity employer and
particularly welcomes applications from persons with disabilities
***
Data and Mapping Analyst - Yogyakarta
IOM Yogyakarta is looking for Data and Mapping Analyst according to the term of reference below. Interested applicants are invited to submit their application to hryogyakarta@ iom.int not later than 15 November 2009. All candidates are requested to specify their availability date in the application form. Please note that only short-listed candidates will be contacted.
Reference Code : SVN/ID10/2008/ 084
Position Title : Data and Mapping Analyst
Duty Station : Yogyakarta, Indonesia
Classification : Employee, G4
Type of appointment : Special, 3 months with possibility of extension
Estimate Starting Date : 20 November 2009
General functions:
Under the overall supervision of the Project Manager and the direct supervision of the M & E Manager, the incumbent will be responsible for the following:
1. In coordination with the Programme Data and Management Assistant, compile and track data of all IOM Project Activities & reflect in most suitable mapping format.
2. Liaise with other agencies/Government for regular data collection and maintain and up-to-date IOM activity tracking tool. By doing so, also ensure that all relevant stakeholders consulted (government, INGO, UN) are recorded in the IOM contact list.
3. Compile and conduct analysis of primary and secondary data (in house or external research) that will be useful for IOM programmes and project planning activities
4. Advice program staff and managers, on the best suitable tools and methods for preparation and presentation of analysis and produced maps
5. Develop maps using GIS and other programs as per availability. Focus on preparing specific Livelihood mapping based on IOM database and relevant information compiled from IOM Project Activity tracking and external actors (Project Activities, Sectors of Intervention, Economic/Industrial activities per region, interactions between data, summaries, and others as requested). Develop other maps for the IOM mission as requested.
6. Propose and/or suggest inputs for preparation of database, survey and assessment templates
7. Contribute to the program monitoring of performance indicators and regular reporting systems by preparing data analysis, summary sheets and reports in accordance to program needs. For this he/she will use econometric models, simulations and other research methodology in compliance with PCM, ISO14000 other management and quality generally accepted norms.
8. In coordination with IT Unit, provide training assistance to program staff in order to increase the capacity on specialized mapping software as GIS
9. Ensure daily activities back up, filing of data and safeguarding of IOM’s program activities information in both hard and magnetic versions
10. Manage IOM project tracking matrix and assist in the design of communication data material (Desk Review Bulleting) for stakeholders
11. Perform other duties as assigned.
Desirable qualifications:
University degree in computer science, geospatial engineering or a combination of relevant education and professional experience, particularly in the areas of GIS management, data frames and data analysis. Advance knowledge of MS Excel for data analysis and statistical reporting
A minimum of 2 years experience in the use of MS software web-based and/or client-server database system implementations a distinctive advantage. Familiarity with IOM and/or UN information management; monitoring and evaluation. Capacity to perform effectively under pressure and hardship conditions, excellent teamwork and communication skills, cross-cultural and gender sensitivity. Able to work with minimal supervision and demonstrate high level of initiative, perseverance and professional commitment to achieve high-quality results.
Ability to handle confidential data in a professional, responsible and mature manner. Fluency in English and Bahasa Indonesia.
****
Reference Code : SVN/ID10/2008/ 084
Position Title : Data and Mapping Analyst
Duty Station : Yogyakarta, Indonesia
Classification : Employee, G4
Type of appointment : Special, 3 months with possibility of extension
Estimate Starting Date : 20 November 2009
General functions:
Under the overall supervision of the Project Manager and the direct supervision of the M & E Manager, the incumbent will be responsible for the following:
1. In coordination with the Programme Data and Management Assistant, compile and track data of all IOM Project Activities & reflect in most suitable mapping format.
2. Liaise with other agencies/Government for regular data collection and maintain and up-to-date IOM activity tracking tool. By doing so, also ensure that all relevant stakeholders consulted (government, INGO, UN) are recorded in the IOM contact list.
3. Compile and conduct analysis of primary and secondary data (in house or external research) that will be useful for IOM programmes and project planning activities
4. Advice program staff and managers, on the best suitable tools and methods for preparation and presentation of analysis and produced maps
5. Develop maps using GIS and other programs as per availability. Focus on preparing specific Livelihood mapping based on IOM database and relevant information compiled from IOM Project Activity tracking and external actors (Project Activities, Sectors of Intervention, Economic/Industrial activities per region, interactions between data, summaries, and others as requested). Develop other maps for the IOM mission as requested.
6. Propose and/or suggest inputs for preparation of database, survey and assessment templates
7. Contribute to the program monitoring of performance indicators and regular reporting systems by preparing data analysis, summary sheets and reports in accordance to program needs. For this he/she will use econometric models, simulations and other research methodology in compliance with PCM, ISO14000 other management and quality generally accepted norms.
8. In coordination with IT Unit, provide training assistance to program staff in order to increase the capacity on specialized mapping software as GIS
9. Ensure daily activities back up, filing of data and safeguarding of IOM’s program activities information in both hard and magnetic versions
10. Manage IOM project tracking matrix and assist in the design of communication data material (Desk Review Bulleting) for stakeholders
11. Perform other duties as assigned.
Desirable qualifications:
University degree in computer science, geospatial engineering or a combination of relevant education and professional experience, particularly in the areas of GIS management, data frames and data analysis. Advance knowledge of MS Excel for data analysis and statistical reporting
A minimum of 2 years experience in the use of MS software web-based and/or client-server database system implementations a distinctive advantage. Familiarity with IOM and/or UN information management; monitoring and evaluation. Capacity to perform effectively under pressure and hardship conditions, excellent teamwork and communication skills, cross-cultural and gender sensitivity. Able to work with minimal supervision and demonstrate high level of initiative, perseverance and professional commitment to achieve high-quality results.
Ability to handle confidential data in a professional, responsible and mature manner. Fluency in English and Bahasa Indonesia.
****
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