large scale operations in Indonesia, encompassing emergency operations,
transitional activities centered on agriculture and nutrition and a range of
development initiatives in such areas as water and sanitation, health and
micro-credit.
CARE Indonesia in Kupang, East Nusa Tenggara is currently recruiting the
following position for its project:
1. JOB TITLE : PROJECT OFFICER
DEPARTMENT/PROJECT : DRR PROJECT/ DIPECHO
REPORTS TO : PROJECT MANAGER
JOB SUMMARY:
The Project Officer has overall responsibility for implementing the various
tasks of the DRR Project in NTT. This will include such tasks as identifying and
preparing rosters of conducting community planning meetings, conducting local
institutions surveys, , assessing community training needs, defining
community priorities, and in general, providing the interface between program
staff and community membership. S/he will need to ensure that the programs are
well planned and the goals are met.
RESPONSIBILITIES AND TASKS:
• Conduct participatory preliminary assessment of potential for disaster risk
mitigation. And survey and keenly compile data or information from the sources
regarding to the community development sectors with assistance from Community
Leader.
• Coordination with PM and coordinate activities with the communities
• Support development of material for community awareness and capacity building
and develop curriculum training, and schedule of training to the community as
implementations of community development program.
• Implementing the technical support to field activities with Field Facilitator.
• Fully control and ensure the design, specification and technique of the
implementation of the DRR and village planning activities.
• Assist, coordinate and support Program Team for the implementation of the
achieved project targets.
• Support development of material for community awareness and capacity building
• Support capacity building of staff and prepare reporting on needs for capacity
building of staff.
• Ensure that cross cutting issues are mainstreamed.
• Socialization and awareness raising of the needs of DMP and EWS.
• Develop a monthly report to the project manager on the progress made and
potential problems.
• Provide input and recommendation for improving the performance and support of
the project manager.
• Ensure the financial administration of the field project are meet the CARE
International standard system
• Conduct any other duties that may reasonably be assigned inline with the
position from Project Manager.
• Documentation of lessons learned and practices
QUALIFICATIONS:
• University degree in Social and agriculture or any relevant background.
• At least 2 (two) year of experience in the field of disaster program, and
3(three) years in proven community facilitation capacity;
• Good communications skills, including negotiation skills
• Good interpersonal skills, including patience, diplomacy, willingness to
listen and respect for beneficiaries
• Willing to spend a considerable amount of time in the field
• Honest, responsible, self motivated and able to take initiative under minimum
supervision
• Able to give helpful directions, detailed instructions and demonstrations
• Demonstrate ability to work as part of a team in a cross cultural environment
• Able to negotiate and to clarify expectations of both the community and CARE
team.
• Knowing and understanding HCVA, PRA, LEISA or Community Radio mechanism, EWS
is preferable;
• Experience building partnership with NGOs and other civil society
organizations;
• Experience with spatial planning, including village spatial planning and
community planning;
• Gender sensitive with experience in integrating women into all aspects of
community development (gender mainstreaming);
• Proven track record of ability to cope in a positive manner within a high
pressure environment as expected in the project with a tight schedule;
• Proven track record in managing successful relationship with government and
NGOs together with competencies in administration duties;
• Good understanding of environmental and gender issues related to disaster risk
reduction;
• Ability to promote team work, enthusiastic & energetic.
• Excellent knowledge of computer applications (word, excel, etc); fully
computer literate;
• Prior work experience with international NGOs is preferable;
WORKING CONDITIONS:
Kupang 80%, travel 20%
2. JOB TITLE : FINANCE OFFICER
DEPARTMENT/PROJECT : DRR PROJECT/ DIPECHO
REPORTS TO : PROJECT MANAGER
JOB SUMMARY:
The Finance Officer contributes to the overall performance of the sub office by
ensuring that all disbursements and receipts are processed correctly and
reported on time.
RESPONSIBILITIES AND TASKS:
Transactions Processing and Documentation
1. Process advances (travel advance and project advance) and enter into SCALA;
2. Review and process travel expense report (TER), project expense report and
enter into SCALA;
3. Process medical payment and enter in Scala.
4. Write bank transfer letters + cheques.
5. Process utilities payments.
6. Prepare all procurement payment (PO and Non PO).
7. Process cash receipts from Staff and ensuring that they are deposited in a
timely manner.
8. Cancelling by placing the paid stamp on all documents that have been paid..
Financial Management and Analysis
1. Audit petty cash payments (disbursement) and enter that in Scala after
review.
2. Manage the petty cash float by ensuring re-imbursements are made on time and
disbursements are accounted for properly.
3. Prepare bank reconciliation on time.
4. Ensuring that where there are errors, adjusting entries are raised to effect
corrections.
Custody and Filing
1. Maintaine blank + signed cheques.
2. Ensuring that all documents are filed properly and on time.
Others
Any other duties that maybe reasonably assigned by the supervisor.
QUALIFICATIONS:
1. University degree in Accounting from reputable university.
2. At least three years working experience. If applicant is a graduate of a
3-year diploma program, a minimum of four years working experience is required.
3. Ability to work with computers and in particular Microsoft Office like excel
and word .
4. Ability to work within tight deadlines.
5. Ability to work in a multicultural setting.
6. Attention to details
7. Good communication
WORKING CONDITIONS:
Kupang, NTT 100 %
3. JOB TITLE : ADMIN & PROCUREMENT ASSISTANT
DEPARTMENT/PROJECT : DRR PROJECT/DIPECHO
REPORTS TO : PROJECT MANAGER
RESPONSIBILITIES AND TASKS:
• Screen of incoming telephone calls and the pacing of out going telephone calls
• Receive and direct visitors
• Process incoming, correspondence by opening mail, recording in log book,
photocopying, circulating and filing
• Open mail each morning and send mail/e-mail as requested
• Assist Project Manager to collect Travel Expense Report project staff
• Assist Project Manager to prepare letters, project data, and monthly report
• Assist Project Manager to process the office supply procurement
• Control and monitor the office supply use and availability for regular needs
of project staff
• Prepare breakdown monthly invoices for official phone, electricity
• Assist in maintenance of active and inactive general file to ensure that all
correspondences and documents are filed properly
• Assist Project Manager and any other team members to run any project
activities (training, course, workshop) internal CARE, in the community and with
partner.
• Assist in maintenance inventory in Project and prepare monthly FFE Report
• Contact Equipment vendors to purchase, services and repair office equipment
• Maintain and monitoring organization’s assets, including vehicles/motorcycles.
• Supervise driver guard
• Fleet management: vehicle traffic, vehicle maintenance, monitoring log and
fuel consumption analysis properly by establishing vehicles/motorcycles files.
• Processing the procurement request for the project and ensure the process
complies with the CARE Indonesia Procurement Manual.
• Preparing staff attendance reports, medical reimbursement, leave report, and
preparing payroll calculation.
• Coordinate with HR Head Quarter if there is personnel requisition for project
purpose and other HR duties
• Coordinate with Admin/Procurement Head Quarter for proper procedure and
admin/procurement process cannot handle in the field.
• Arrange/book flight for staff for official travel purpose
• Assist and any other assignment assigned by supervisor
SUPERVISES:
Driver
QUALIFICATIONS:
• Minimum Bachelors Degree in Administration, Economy or other Social Sciences
• Ability to communicate in English both spoken and written is preferable.
• Ability to operate standard computer programs (Window, Excel, Outlook &
Internet, PowerPoint)
• Ability to build and work in teams and to be pro-active
• Minimum 2 years experience in Secretarial or Administration/Procurement Area
• Demonstrated ability to promote and initiate work processes and complete given
assignments with minimum supervision
• Able to handle patty cash system
• Financial management knowledge and experience will be advantage
• Fluency in Bahasa Indonesia and English
• Advanced computer skills in MS Word and Excel
• Trustworthiness, integrity, good analytical thinking and attention to detail
• Have willingness to learn
• Ability to work under pressure and tight deadlines
• Able to ride motorcycle and has the license
WORKING CONDITIONS:
Kupang 80%, travel 20%
4. JOB TITLE : DRIVER
DEPARTMENT/PROJECT : DRR PROJECT/ DIPECHO
REPORTS TO : ADMIN & PROCUREMENT ASSISTANT
JOB SUMMARY:
The CII driver, base in Kupang, NTT, is responsible to safety driver CII
vehicles for the transport of authorized personnel, a hiding by the NTT traffic
rules and regulations.
RESPONSIBILITIES AND TASKS:
1. Safety and security of CII: Staff and passengers while in CII vehicles
Keselamatan dan keamanan pegawai dan penumpang CII selama menggunakan kendaraan
tersebut.
1.1. Responsible to follow all driving rules, regulation and procedure as per
the CII vehicle policy.
Bertanggung jawab untuk mengikuti semua peraturan pengemudi dan prosedur
mengemudi seperti yang telah diteteapkan di Indonesia.
1.2. Ensure that all passenger buckle teir seatbelt prior to the vehicle’s
departure
Pastikan bahwa setiap penumpang menggunakan sabuk pengaman terlebih dahulu
sebelum berangkat.
1.3. Daily inspection of the following items:
Pemeriksaan rutin sebagai berikut:
1.3.1. Contents of first aid and ensure that all items taken out are signed for
and placed immediately.
Daftar kotak P3K dan pastikan bahwan semua jenis yang diambil ditandatangani
agar dapat diisi kembali apabila telah habis.
1.3.2. Safe box items have not been tampered with overing or used during the
day: if something os missing it must be reported immediately.
Kotak P3K, seperti jarum suntik tidak dapat disimpan kembali apabila digunakan,
jika ada beberapa item yang hilang harus segera dilaporkan.
1.3.3. Ensure that the spare tile is in good condition and that all tools
required are in the vehicle
Pastikan bahwa ban cadangan dalam keadaan baik dan semua peralatan kendaraan
yang diperlukan ada dalam kendaraan tersebut.
2. Maintenance of CARE Vehicles
Perawatan Kendataan CII
2.1. Perform daily maintenance of the assigned vehicle, checking oil, water,
battery brakes, tires, petrol, etc.
Melakukan perawatan kendaraan rutin seperti yang telah ditugaskan, memeriksa
minyak, air, baterai, rem, ban, gasoline, dll.
2.2. Ensure all CII office vehicle are well maintained and advise the supervisor
of all repair requirements and personally check vehicle after servicing for
effectiveness.
Pastikan semua kendaraan kantor CARE dalam perawatan yang baik dan ingatkan
atasan lansung akan adanya perbaikan dan pengecekkan kendaraan yang dilakukan
oleh atasan langsung sendiri setelah perbaikan.
2.3. Ensure that the CARE vehicle are secure (doors locked) at all times while
parked.
Pastikan bahwa kendaraan CARE aman (pintu terkunci) setiap saat diparkiran.
2.4. Daily cleaning of the vehicle both interior and exterior.
Membersihkan kendaraan setiap hari, bagian dalam dan luar kendaraan
3. Administrative and of other task required by the supervisor.
Administrasi dan tugas lain akan diberikan oleh atasan langsung.
3.1. Accurately register all trips, including daily mileage and fuel on the
vehicle long sheet.
Secara akurat mencatat setiap perjalanan, terutama jarak (km) dan minyak.
3.2. Collect and deliver official mail, packages and other items as requested.
Mengumpul dan menerima surat resmi, paket dan barang lainnya seperti yang telah
diminta.
3.3. Perform any other duties as required by the supervisor, including assisting
with project or administration activities as required.
Memlakukan pekerjaan lain seperti yang diminta oleh atasan langsung termasuk
membantu aktifitas project atau administrasi sesuai dengan permintaan.
SUPERVISES:
-
QUALIFICATIONS:
• SMU or diploma (Minimum SMU/ Diploma)
• Have valid drive license A or B1 (Memiliki SIM A atau B1 yang valid)
• Understanding in traffic “Lalu Lintas” policy (Mengetahui peraturan lalu
lintas)
• Trustworthy and strong sense of responsibility (Dapat dipercaya dan memiliki
rasa tanggung jawab)
• At least 2 years experience on NTT’s roads area (minimal memiliki pengalaman 2
tahun mengenai jalan-jalan di NTT)
• Having proper certification preferred (Memiliki sertifikasi terkait lebih
diutamakan)
• Understanding of basic English preferred (memiliki kemampuan bahasa inggris
dasar lebih diutamakan)
WORKING CONDITIONS:
Kupang 25%, Travel 75 %
TERMS OF OFFER:
CARE is an equal opportunity employer offering a competitive salary and benefits
package, and a collegial working environment. Applicants are invited to send a
cover letter illustrating their suitability for the above positions, and
detailed curriculum vitae, with names and addresses of three referees (including
telephone, fax numbers and email address). Please DO NOT attached academic
transcripts and Diplomas and state clearly the applied position code in the
email subject.
Please submit your applications before August 3rd 2010 to CARE International
Indonesia, Human Resources Unit:
recruit_403@careind.or.id for Project Officer
recruit_404@careind.or.id for Finance Officer
recruit_405@careind.or.id for Admin & Procurement Assistant
recruit_406@careind.or.id for Driver
"Only qualified applicants will be shortlisted"
***
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