Project assistant - Banda Aceh

Urgently Required
PA to Team Leader

GHD is an international professional services company. Our people deliver innovative solutions by combining technical skill and experience with an understanding of our clients' objectives and aspirations.

We employ over 6,500 people in a network of more than 100 offices throughout Australia, New Zealand, Asia, the Middle East, the Americas and Europe. We serve clients in the global market sectors of Infrastructure, Mining & Industry, Defense, Property & Buildings and the Environment. Central to our clients' prosperity and GHD's success are forward-thinking engineers, architects, planners, scientists, drafters, project managers, economists, and supporting staff.

GHD services commissioned for the Indonesia Infrastructure Reconstructions Enabling Program (IREP) – Infrastructure Program Management (IPM) for the Agency for Reconstruction and Rehabilitation for Aceh and Nias (BRR). GHD is currently seeking PA to Team Leader to be based in Banda Aceh:

For more information please visit www.ghd.com. au

Secretarial Support:
• Word processing for Team Leader and other team
• Document production including draft tender/contract documents, Excel spreadsheets, and PowerPoint

Administrative Support:
• Management and filing of correspondence
• Managing the safe storage of confidential material
• Diary management for Team Leader
• Organisation of Team Leader and Group initiated functions
• Assist with travel and accommodation for Team Leader and other team
• Assist with catering for in house functions for Team Leader and other team
Supervision of Executive Support Staff (where applicable)
• Providing leadership to Administration Assistant in the Admin Group
• Coordinating work loads of Administration Assistant
• Mentoring and training
Other
• May be required to also provide PA support to Office Manager, or secretarial support to other division
Qualifications:

Diploma in Administrative Management, Advanced Certificate in Office Administration or equivalent, and/or extensive demonstrated relevant experience in the role of Executive Assistant

PERSONAL COMPETENCIES:
• Highly developed communication skills - both oral and written
• Ability to influence and coach others
• Open sharing of information and knowledge
• Strong people relationship skills
• Sound judgement and decisiveness
• Diplomacy and discretion when dealing with confidential matters
• Leadership skills
• Negotiating skills
• Understanding and adherence to GHD's values, Codes of Conduct and Policies
• Time management skills
• Ability to operate with minimal direction
• Competency in relevant keyboard and IT skills

Please submit CV and cover letter (in English) to: aswita.irep@ gmail.com by close of business day of November 12, 2009. Please put in the CV your current or last salary/benefits amount and expected salary/benefits
for this position.
GHD URGENTLY needs to fill in this vacancy.


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